Role Summary

As our Senior International People Operations Manager, you will play a key role in strengthening and scaling our global People & Culture operations during an exciting period of growth and transformation.

Your primary focus will be to lead the implementation and ongoing optimisation of our global HR systems landscape, with particular ownership of our Deel rollout and international employment operations. You will help ensure our people processes are compliant, efficient, and employee-centred, while supporting the establishment of our Dutch legal entity and future international growth.

This is a hands-on role for someone who enjoys turning complexity into structure, improving processes, and building reliable systems that enable teams to thrive across borders.

Job details

Reports to: Director of People & Culture
Department: INT People and Culture
Working hours: 30-40
Salary: depending on location and experience, e.g. €44,000 - 48,000 in Germany, zł 120,000 - 150,000 in Poland (full-time equivalent).
Location: Remote. We welcome candidates globally who hold permanent residency and can adhere to a working schedule that includes core collaboration hours of 10 am - 4 pm CET.

Responsibilities

International People Operations:

Own and continuously improve the day-to-day administration of our international employee lifecycle, ensuring a smooth and consistent experience for team members across countries, including:

• Managing contracts, employee records, and employment documentation

• Coordinating payroll preparation and related administrative processes

• Supporting onboarding and offboarding activities

• Acting as a key contact for employee queries and People Operations support

• Maintaining accurate and compliant employee data and documentation

HR Systems & Process Excellence:

Lead the development of a scalable and efficient People Operations infrastructure through effective use of technology, automation, and process design, including:

• Leading the implementation and continuous improvement of Deel across international entities

• Owning and optimising our HR systems landscape in Deel (and Personio)

• Managing relationships with external HR technology providers and partners

• Identifying opportunities for automation, simplification, and operational efficiency

• Developing scalable people processes that support a growing international organisation

Compliance & Organisational Growth:

Support the organisation's international growth by helping maintain compliant employment frameworks and robust operational foundations, including:

• Supporting the People & Culture aspects of establishing and operating our Dutch legal entity

• Coordinating with external legal and compliance partners where needed

• Monitoring employment-related compliance requirements across relevant jurisdictions

• Contributing to the development and maintenance of policies, procedures, and employee handbooks

• Supporting managers and stakeholders with people-related processes and guidance

Competencies

• You bring extensive experience in People Operations, HR Generalist, or International HR roles.

• You have a Bachelor’s degree in Business Administration, Human Resources Management, International Relations, Business Law, or a degree in the humanities, social sciences, or psychology

• You have hands-on experience working with HRIS, payroll, or global employment platforms, ideally including Deel and/or Personio.

• You have experience working with international employment practices and labour law, particularly in Germany, the UK, or the Netherlands.

• You enjoy improving processes, creating structure, and finding practical solutions to operational challenges.

• You are comfortable managing projects and coordinating multiple priorities in a fast-paced international environment.

• You work independently, take ownership of your responsibilities, and collaborate effectively across distributed teams.

• You have excellent attention to detail and maintain a high standard of accuracy when handling employee data, contracts, and sensitive information.

• You communicate clearly and professionally in English, both verbally and in writing.

• You are comfortable working with technology and exploring new tools, including AI-enabled solutions, to improve efficiency and productivity.

• You balance operational excellence with empathy and always consider the employee experience when designing processes and communications.

• You build trust easily and maintain a high degree of professionalism, discretion, and confidentiality when handling sensitive people matters.

• You are motivated by ProVeg's mission and are excited about contributing to a purpose-driven international organisation.

Preferred

• You bring a strong background of working successfully within a fast-growing international entity, a distributed global team, or a professionalised NGO environment.

• You speak German or Dutch at a professional level, giving you the linguistic confidence to interface directly with local European authorities, local legal advisors, and regional entity registries.

• Experience with Dutch Works Councils (OR)

Benefits of working with ProVeg

• A strong organisational focus on personal development, with a designated training budget.

• Provision of a work laptop.

• Flexible, trust-based working arrangements and home-office arrangements.

• Career development support.

• Mental health & wellbeing support via access to the OpenUp platform and a free Headspace subscription

• We are a workplace that encourages everyone to bring their whole selves to work. We are an inclusive workplace for our diverse employees around the world.

• Generous annual leave entitlement - 25 days increasing by one day a year to a maximum of 30 days (plus bank holidays)

• And, last but not least, become part of a great team and work with us towards a world where everyone chooses delicious and healthy food that is good for all humans, animals, and our planet!

• Depending on your location, there might be additional benefits.

Further Information

Please apply with your CV and a cover letter explaining why you are motivated to join ProVeg and describe how you can bring in your experience to this role. Even if you do not meet all the requirements, we still encourage you to apply. Our tasks are diverse, and we are flexible in how we distribute them. We are happy to support your growth and development.
We also encourage all applicants to apply without a photo or disclosing their date or place of birth.

If you are living with a disability, health condition and/or neurodiversity, please feel free to let us know how we can adjust and support your application process. For example, we can offer alternative tools, different interview formats, or additional time for tasks.

Important: Please make sure to use your own words and ideas in the cover letter. The goal is for us to know you better in order to assess if this role and your motivation are a good fit. Letters written with AI, or written in a language other than English, will be disregarded.

For any questions about the role or application process, feel free to contact people-and-culture@proveg.org. (Please note: Applications sent directly to this email address will not be considered. Kindly follow our official application process.)

Application Process:

1. Screening of your application

2. Interview with People & Culture (30-40mins)

3. Job related trial task (~ 2 hrs.)

4. Second interview with the team (60mins)